Solutions

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The objective of OI’s solutions is to aggregate and transform data from your disparate financial and operational systems into actionable and meaningful information. OI’s easy to use system allows your management teams to be proactive and provides the means to achieve continuous improvement and enhanced performance.

Our experience in hospital financial management and operation control revealed a gap in management tools needed to proactively respond to change. We saw four areas for improvement. One was to create a better, faster and less expensive way to assimilate and process information from disparate systems. Next was to appreciate the dynamic nature of healthcare management, and to build agility to respond to changes in metrics and performance indicators. Third was to leverage communication technology to proactively improve budget and variance reporting processes. And finally it was about learning what our customers are trying to achieve and designing tools to help them reach their goals.

With Organizational Intelligence, management has easy access to timely, credible information to respond quickly and to make intelligent decisions. Our easy to install and deploy Decision Support Software enhances your ability to execute.

OI Suite of Modules

OI 4.0 is a fully integrated suite of applications comprised of modules designed to work together or in functional subsets. The modular architecture allows clients to acquire the functionality, which meets current needs, budget, and implementation preferences and allows clients to add functionality over time or as new modules become available.

< Click a module on the left to see more information

Dashboards and Heads-Up Displays

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Designed to graphically highlight problem areas based on pre-determined thresholds and variance sensitivity, the OI Dashboard’s and Heads-Up Displays provide users with real-time data and trending capability. Users have the ability to create custom dashboard & Heads-Up views from an unlimited number of client defined Key Performance Indicators (KPIs) developed and maintained in the OI database.

Financials

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OI Financials module incorporates general ledger data including journal entries and sub-system detail such as invoices, POs, and inventory detail. The module provides current year monthly and year-to-date data, prior year data and flexible and fixed budget amounts. Financial statement like formats are flexible with drill-down functionality and users can select from several sorting, grouping and filtering parameters including responsibility rollups. Budgets are built using OI’s Budget Wizard which makes the process much easier, more accurate and significantly more manageable. Our clients tell us “what use to take months now takes weeks”.

The module provides for the easy identification of exceptions either on an ad hoc basis or by requesting variance explanations from managers via the fully integrated and sophisticated variance request process. When initiated, variances meeting selected criteria are assigned to management users. Notifications are sent via email and/or OI’s internal alert system. OI provides a function to capture, report on, and maintain the responses.

Labor

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The OI Labor module provides management with productivity reporting coinciding with the client’s pay cycles. The module incorporates detailed labor standards from the Cost Accounting module along with pay cycle utilization volumes to create a flexible labor budget for both hours and dollars. Flexible budget data is compared to the fixed budget and actual.

Comprehensive and flexible reporting capabilities include employee-level detail, responsibility reporting, and timecard audit reports. Data is viewed both graphically and in schedules with extensive dynamic reporting and historical trending.

Clinical Performance

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OI integrates cost and patient utilization data to report and analyze profitability by service line, physician, case type, payor, responsibility, and more. The user-interface is simple to use and provides numerous views to analyze and report on the data. Unlimited contribution analysis can be performed – by product line, DRG, physician, location code, etc. Users can define an unlimited number of reports and assign up to seven layers of detail down to patient level utilization.

OI incorporates information from the client’s billing and medical records systems and actual and budget unit costs calculated by the Cost Accounting module to support unlimited demographic, clinical and physician data. Line item patient utilization detail is included to isolate specific issues in demographic groups or at the individual encounter level. OI enables users to complete physician comparisons, day of stay analysis, and identify utilization patterns.

Quality Measures

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Hospitals can only improve those things that they can measure. OI gathers quality information from a variety of sources to assist the key stakeholders in achieving performance improvement and quality outcomes. OI gathers a comprehensive database of statistics required for governmental reporting, regulatory agencies, and in-house improvement plans. This data can be trended, filtered with drill-down capability, and available for distribution to the entire hospital management team.

Patient and Employee Surveys

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OI Survey incorporates various internal and external surveys. Examples include employee opinion, patient satisfaction, and quality surveys. Survey data is loaded via electronic imports and reporting is customized for each survey type depending on client needs. Employee Satisfaction reporting can include responsibility rollups and user access managed by OI’s security matrix. Other features include visualization of data and set targets.

Budget

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OI Budget module includes many features to streamline the budget process for both management and finance users. Budgets are built using OI’s Budget Wizard which makes the process much easier, more accurate and significantly more manageable.

The module includes advanced approval functionality, which automatically notifies senior management when a department is ready for review and approval. Other features include multiple iterations, global updates, target setting, an audit trail for every change and extensive reporting. Reporting is entirely real-time thereby keeping management and finance appraised at all times.

Capital

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The OI Capital module is designed to simplify the managing of the entire capital budget process. Managers input their requests, providing any required information. The module includes options for categorization and prioritization of requested items to facilitate the approval process. Managers’ requests are administered via OI’s review and approval functionality. Flexible and powerful reporting supports the organization’s review and decision process.

Purchases are automatically linked to the module for reconciliation of approved items and tracking throughout the budget year.

Forecast

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OI Forecast is a powerful yet simple to use top-down, case-level budgeting tool. It gives the user the ability to do “what if analysis”. The functionality allows users to build base models incorporating patient utilization, revenue and costs from other OI modules. Base models are adjusted for anticipated changes at various “nodes” throughout the user-defined roll-up structure. Inflation factors can be applied at the account or natural class level, and then a pro forma is generated. Models can be used for various what-if analyses and to create department/account level “guideline” budgets. Additionally, the module includes the ability to create multi-year forecasts based on year-by-year adjustments to “node” values and inflation factors.

Cost Accounting

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The OI Cost Accounting module performs all of the necessary functions for developing unit costs at the CDM level. The module integrates with OI Financials to obtain actual and budget cost data used in the unit cost calculations.

Monthly flexible budgets are calculated and passed to the Financials module for reporting. Similarly, Cost Accounting calculates flexible FTE and salary budgets which are passed to the Labor module.

The module includes several innovative features to simplify RVU development and ongoing RVU maintenance. Users can select from several different methods when developing RVUs at the Cost Type and Cost Category level. Indirect costs are calculated using the large step-down methodology.

The many standard reports include: RVU reasonableness and audit reports, current and proposed RVUs, indirect allocation detail reports and detail and summary unit cost reports.

Additionally, the module includes three online courses designed to provide users with a solid foundation in cost accounting concepts. Managers that understand the concepts are better equipped to monitor variances and take action. The courses are Introduction to Hospital Cost Accounting, Understanding Unit Costs, and Flexible Budget Variances.

Encounters

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The OI Encounters module provides profitability analysis and reporting by service line, physician, case type, payor, responsibility, and many other available fields. The module incorporates information from the client’s billing and medical records systems and actual and budget unit costs calculated by the Cost Accounting module.

Line item patient utilization detail is included to isolate specific issues in demographic groups or at the individual encounter level. The user interface is simple to use and provides numerous views to analyze and report on the data.